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Brokerage Coordinator

Company: Cushman & Wakefield

JOB DESCRIPTION SUMMARY
This role will serve as the administrative and marketing support for the Northern California Office/Industrial/Life Science Capital Markets team. This position is responsible for support of client service activities such as pitch and proposals, transaction support, due diligence, as well as administrative support. The Brokerage Coordinator will interact with various departments within the organization on behalf of the team to ensure they are able to meet the needs of their clients.

KEY RESPONSIBILITIES
• Maintain calendar of due dates and follow up as necessary
• Carry out administrative duties such as copying, binding, scanning etc.
• Organize and prepare transaction documents, including confidentiality agreements, listing agreements, closing documents, etc.
• Coordinate with Legal for review and approval when template documents are insufficient
• Update and maintain the team Salesforce CRM system which includes maintaining client contact information, database management, transaction pipeline, etc.
• Maintenance and organization of due diligence, within team internal folders and online data room
• Coordination of collecting due diligence files from property seller, and ultimately sharing due diligence files with selected property buyer
• Facilitate sale transaction prospect tracking and reporting in Salesforce
• Manage marketing expenses, coordinating with revenue accountants to ensure invoices are submitted and paid
• Scheduling calls and meetings with clients, and arranging any other accommodations that may be required (e.g., delivering food, reserving space)
• Attend client meetings and produce meeting minutes as requested
• Make travel arrangements for senior partners such as booking flights, cars, and hotel or restaurant reservations
• Manage senior partners’ business development expense reporting
• Notify senior partners of internal and external events and conferences; facilitate registration, coordination of payment, and coding
• Assist in planning and scheduling team hosted events

BACKGROUND AND EXPERIENCE
• Bachelor’s Degree (Business, Marketing, Communications, a plus)
• 3+ years’ experience in a professional organization or equivalent educational experience
• 1-3 years real estate industry experience a plus
• Administrative experience for senior level professionals preferred
• Advanced knowledge of Microsoft Office Suite and Adobe Acrobat
• Advanced knowledge of Salesforce a plus

COMPETENCIES
• Excellent written and oral communication skills
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Ability to multitask and take direction from multiple sources
• Excellent project management skills
• Excellent attention to detail
• Demonstrated aptitude to solve problems and navigate through obstacles

Contact

Courtney Trunnell
425 Market Street
San Francisco, CA
4156770464
courtney.trunnell@cushwake.com


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